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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission uses the IJDC template and conforms to the Author Guidelines.
  • The submission fulfils the requirements of the IJDC Publication Ethics and Publication Malpractice Statement.

Author Guidelines

Authors are invited to submit scholarly manuscripts of relevance to the curation and preservation of digital resources. The editors will inform you if your paper does not appear to be within the scope of the journal.

As of January 2015, authors may register with this site and submit manuscripts through the website using the links above. This allows you more easily to track the progress of your submission. Alternatively, you may email your submission to ijdc@mlist.is.ed.ac.uk.

The IJDC Template

The IJDC supplies a template which serves both as a means of formatting your submission and as an example of the required layout itself, providing a variety of examples in the complex area of citations and references. We currently provide a template in MS Word format. Submissions can also be made in the ODT format used by LibreOffice.

While the template document describes the conventions used in IJDC papers and articles in detail, you should note the following points in particular.

  • You should confine your use of headings and sub-headings to three levels if possible, though the template provides for more should the content demand it.
  • Figures and tables should placed where you would expect to see them in the published paper. Large figures and tables may be placed in an appendix.
  • Please do not cite entire websites using a traditional in-text citation and reference list entry. Instead, provide the site title (in English) and URL in a footnote.
  • When you are compiling your references in a Word or ODT submission, we encourage you to include the resource type in square brackets at the start of each entry. For example, a reference to a message posted to an electronic mailing list would have [message posted to email list] before the actual reference. This helps us ensure the reference is formatted correctly.

If you have any queries about the template or matters which, for the sake of brevity, it does not cover, please contact ijdc@mlist.is.ed.ac.uk with your query.

Guidelines for Submission to the IJDC

Your paper should follow these guidelines:

  1. The journal uses an adapted form of American Psychological Association (APA) bibliographic and formatting standards. For example:

    Rusbridge, C., & Lyon, E. (2005). Editorial. The International Journal of Digital Curation 1(1), 1-2. doi:10.2218/ijdc.v1i1.1

    If you submit a paper or article written using another citation and formatting manual, this will not be grounds for rejection but we will require you to reformat your submission prior to publication.

    More examples of APA referencing style can be found on the University of Arizona Libraries Web site.

  2. When sending a submission to the IJDC, please ensure you provide your name, telephone number, email address, academic institution, position (faculty or student), and the abstract of the paper. You can do this on the submission form on the website, or in the body of a submission email. If submitting a paper for peer review, PLEASE DO NOT INCLUDE IDENTIFYING INFORMATION IN THE BODY OF YOUR PAPER, and please also delete any that might be found in the document properties/metadata. We use a double-blind peer-review system.

  3. In the Word and ODT templates, please fill out the document properties (metadata fields) 'Title', to supply the title that appears on the cover page, and 'Short Title', to supply the abbreviated version that appears in the headers. Only fill out the document properties 'Author' and 'Short Author' if you are submitting a general article. Instuctions on accessing the document properties are given within the templates. You may need to activate print preview mode to update all the fields in the document at once.

  4. Submissions must use the IJDC template and be submitted either in MS Word or Open Document format, or as a zip file containing both the set of source files for a LaTeX document using the IJDC document class and a compiled PDF. Lone PDF files or hard copies will not be accepted as complete submissions.

  5. If you are including supplementary content, i.e. any content not intended for presentation within the published version of your paper, please supply it in a separate file or files rather than within the body of your manuscript text.

  6. Please note that if your submission reports results derived from data, that data should be cited within the text of your submission. If you collected the data, you should deposit it in a custodial environment that gives an appropriate degree of assurance about its longevity. The data should be given a permanent and resolvable identifier and be made openly accessible if possible. If you have any queries about this, contact us.
  7. Manuscripts should normally not exceed 9,000 words. This includes the abstract, but excludes references and any appendices.
  8. We will acknowledge receipt of all papers submitted to us. If you have not received an acknowledgement within 10 days of sending your paper, please contact us.

Article Processing Charges

The IJDC does not make any charges for handling submissions or for processing papers or articles.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.